01 / Define the brief
Send the material name, specification, quantity, intended business use and destination. If you already have a reference specification or document list, include it with your inquiry.
02 / Clarify the details
Review product identity, supplier information, available documents and any differences from your requirements. Open questions are clarified before a proposed supply scope is confirmed.
03 / Review the proposal
Consider the applicable specification, proposed packaging, quotation and delivery terms together. Confirm which documents are available and whether they relate to a sample or a particular batch.
04 / Coordinate the next step
Once the parties have agreed the requirements and terms, coordinate the next actions and any outstanding document requests. Changes to quantity, destination or specification should be reconfirmed.